In the fast-paced world of business, email is the lifeblood of communication. It’s how we share important updates, connect with clients, and keep everything running smoothly. In fact, Complete365 notes that Microsoft Office 365 Email is the top choice among medium-sized companies, and Ontech highlights that a whopping 60% of business-critical data is stored in emails. Given how crucial emails are, it’s essential to have a solid backup system in place. Not only do emails often contain sensitive information protected under GDPR, but regular backups can be the difference between a minor hiccup and a major business disruption.
What Exactly is a Backup?
Think of a backup as your safety net—a copy of your data stored in a separate location that you can rely on if your primary data becomes inaccessible, corrupted, or lost. Traditionally, the 3-2-1 backup rule is a gold standard: three copies of your data, stored on two different media, with one offsite. Nowadays, with cloud technology, we’ve evolved into the 3-2-2 model, adding an extra cloud-based backup to keep your data even more secure.
Are Microsoft 365 Mailboxes Backed Up Automatically?
Microsoft 365 does a fantastic job of protecting its infrastructure with strong security measures, but when it comes to your email data, it’s a shared responsibility. Microsoft ensures the platform runs smoothly and securely, but the actual backup of your emails? That’s up to you. Microsoft’s built-in recovery options are limited and only cover a short timeframe—usually 14 days (up to a max of 30 days). After that, your data could be gone for good, and restoring files can sometimes overwrite newer data, making a true backup solution essential.
Why You Need a Backup Solution
Investing in a reliable backup solution, like Acronis, is all about peace of mind and protecting your business. Here’s why it’s a smart move:
Avoid Disruption
Emails are critical for daily operations. Losing them can lead to significant downtime, missed opportunities, and lost productivity. With a cloud backup solution, you can restore emails with just a few clicks, getting you back on track quickly.
Boost Security
On-site servers can be vulnerable, but cloud backup services like Acronis provide advanced security measures to keep your data safe from threats.
Stay Compliant
Emails often contain personal information, and under GDPR, failing to protect this data can lead to hefty fines. A proper backup ensures you’re always on the right side of compliance.
Plus, having backups can save you from losing valuable data when employees leave the company, keeping important information accessible even if an account is deleted. With cloud backups, your data is securely stored and encrypted, protecting it from hardware failures and other risks.
How CMB Computers Can Help
We know setting up a backup strategy can seem daunting, but that’s where CMB Computers comes in. Our team is here to help you select the best cloud-based backup solution for your needs, guide you through the setup, and ensure your Microsoft 365 mailboxes are fully protected and compliant. With our experience and support, you’ll have the peace of mind that your data is safe and secure.
Ready to safeguard your business?
Contact CMB Computers today, use the form below and we’ll get back to you as soon as we can… let’s get your Microsoft 365 mailbox backup solution in place.
